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Conference Hotels

SC09 attendee hotel reservations open June 15th at Noon (Eastern Time). Book your rooms early to be assured of the best locations and room rates!


The Housing Connection (THC) is only official source of SC09 hotel rooms. There were issues last year because other travel agencies contacted SC organizations offering to make hotel reservations on their behalf. At the very least an additional charge was added to each reservation but some organizations did not actually get the reservations they were promised and paid for. Please use The Housing Connection for your hotel reservations and avoid potential pitfalls.


To view the SC09 hotel choices and compare features and locations, visit SCYourWay. Once you have decided on your hotel choice, make your reservation using one of the methods below.

Hotel rooms for SC09 are filling up fast! You may continue to book available rooms, or make changes to existing reservations, until Nov 3 through this web page.

HOTELS WILL NOT RECEIVE INFORMATION ABOUT YOUR EXISTING RESERVATIONS UNTIL NOVEMBER 3RD, please contact the Housing Connection with any questions or changes prior to that date.


Making Hotel Reservations

  • Use the online reservation system. This allows up to 10 rooms at once.
  • Phone for a Call Center Reservation, calling 888-665-1371 (Mon.-Fri., 9AM–8PM Eastern Time). The Housing Connection will be happy to help you make your reservations.
  • If you choose to use the hotel room request form rather than registering online, complete the form(s) and send them to The Housing Connection using one of the following mechanisms. Only fully completed forms will be accepted. Do not send the form to the individual hotel, as this will only delay the processing of your request.
  • Fax the form to The Housing Connection – SC09 Housing, 801-355-0250
  • Mail the form to:
    The Housing Connection – SC09 Housing
    175 South West Temple, Suite 140
    Salt Lake City, Utah, 84101
    USA


Deposits

Each reservation request requires a credit card guarantee of one night's room fee plus tax. No checks, cash or money orders will be accepted. Housing forms received without a valid credit card will be returned without processing. Credit cards must be valid through November, 2009 in order to be considered a proper guarantee.
Credit Cards will not actually be charged prior to arrival date.


Confirmation

Rooms will be booked on a first come, first served basis. A confirmation will be sent for each reservation booking, modification, or cancellation — review it carefully for accuracy. If you do not receive a confirmation via e-mail, fax, or mail within 10 days after any transaction, please contact The Housing Connection via fax (801-355-0250) or email.

You will not receive a confirmation from the hotel.


Multiple Room Reservations

Blocks of rooms may be reserved using the website or the housing form. Names, arrival dates and departure dates must be specified for each room requested. A maximum of 10 rooms may be requested in a single request. Names may be substituted prior to November 3, 2009.


Changes/Cancellations

Reservations can be modified or canceled without penalty before October 12, 2009.  After this date and up to 72 hours prior to arrival, cancellations will be subject to a $125 penalty.  Any cancellations within 72 hours of arrival are subject to one night's room and tax penalty at your confirmed hotel.  Do not contact the hotels directly until after November 3, 2009.


Transportation from Hotels to the Convention Center

SC09 will rely heavily on public transportation to move attendees between their hotels and the Oregon Convention Center. Only the Avalon Hotel and Spa will rely totally on private transportation (a rental car or personal car driven to the conference). Downtown hotels close to the MAX routes will rely on the MAX, the Portland rapid transport system. Jantzen Beach hotels and outlying hotels in the downtown area will be served by SC09 Conference busing. SCyourway provides information on the transportation mode designated for each hotel.


Housing Questions

For housing questions, call 888-665-1371 (Mon.-Fri., 9AM–8PM Eastern Time) or email housing@sc09.supercomputing.org. Please do not send credit card information via email.
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